Ruislip Snorkelling Club


 

   

Committee Job Descriptions:

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CHAIRMAN

The chairman will be an elected member of the committee

The chairman is a non technical role as follows:

  • To guide the committee.
  • To manage the committee meetings.
  • To give guidance and collate the committees views,
  • To help the other members and give guidance.
  • To oversee the smooth running of the club.
  • Other duties agreed by the Committee.

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CLUB SECRETARY

The Club Secretary shall be an elected committee member.

The Club Secretary shall be responsible for the following:

  • Taking the minutes at committee meetings and circulating them to committee members.
  • Taking the minutes at annual general meetings (AGMs) and circulating them to committee members and all Club members.
  • Taking the minutes at any other Club related meetings (within the Club or outside of the Club), and circulating them to the appropriate people.
  • Sending out notification of annual general meetings (and also if necessary, extra-ordinary AGMs) to Club members. Also providing ballot papers for these meetings if required.
  • Updating the Club Constitution.
  • Supplying committee members with details of correspondence relating to the Club.
  • Other duties agreed by the Committee.

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TREASURER

The Treasurer shall be an elected committee member.

The Treasurer shall be responsible for the following:-

  • Payment of invoices for the hire of suitable swimming pools/venues for snorkelling
  • Payment to BSAC of membership fees as instructed by the Membership Secretary
  • Collecting monies for weekly pool entrance and paying into Club Bank Account in a timely fashion
  • Issuing of cheques to purchase items that are required by the Club as agreed by the Committee.
  • Ensuring that Club funds are used in a manner that will benefit the Club and its members.
  • Keeping records of all monies coming in and going out
  • Balancing the Club Bank Account on a monthly basis.
  • Applying for grants that will benefit the club where appropriate.
  • Other duties agreed by the Committee.

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MEMBERSHIP SECRETARY

The Membership Secretary shall be an elected committee member and shall be responsible for the following:

  • Renewing memberships on or near 1st January of each year (to include a signed medical ‘self declaration’ of fitness to snorkel, or medical certificate in lieu thereof, and updated emergency contact details).
  • Collecting renewal subscription fees and forwarding to the Treasurer.
  • Renewing members’ BSAC memberships by the Club’s common renewal date of 1st March each year.
  • Registering new members with BSAC, and then issuing them with BSAC membership cards.
  • Annually issuing a revised BSAC membership card to each member who renews their membership by the common renewal date.
  • Maintaining an up-to-date database of members’ details, including name, address, phone numbers, email addresses, and BSAC numbers.
  • Making available up-to-date copies of this database to executive committee members.
  • Maintaining an up-to-date list of members’ emergency contact details.
  • Be a point of contact for club enquiries for prospective members, and for BSAC.
  • Enrolling new members and registering with BSAC, ensuring that new members are issued with log books and study books.
  • Maintaining a stock of log books and study books for sale to members.
  • Promoting Ruislip Snorkelling Club.
  • Other duties agreed by the Committee.

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EQUIPMENT OFFICER

The Equipment Officer shall be an elected committee member.

The Equipment Officer shall be responsible for the following:-

  • Organisation, maintenance, service and repair of the Club’s equipment
  • Researching and purchasing (in consultation with the committee) any new equipment
  • Keeping the equipment spreadsheet up to date with purchases and retirement of equipment.
  • Supplying the appropriate equipment (as requested by Dive Marshalls) for open water dives as well as supplying equipment on request to RSC instructors for pool use.
  • Maintenance and organisation of the equipment within the cage at Highgrove pool
  • Maintenance and organisation of the equipment within the cupboard at Highgrove pool
  • Maintenance of the equipment (i.e. Wetsuits, etc) held at HOAC.
  • Arranging for the hire of Wetsuits and equipment at the beginning of the Dive season in conjunction with HOAC. Taking of the Hire charges and deposits. Keeping records of the equipment hire.
  • Making sure that all hired equipment is returned in acceptable condition.
  • Placing of equipment back in the storage areas at HOAC at the end of the dive season
  • Other duties agreed by the Committee.

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TRAINING OFFICER

The Training Officer (TO), shall be an elected member of the committee.

The Training Officer shall be responsible for the following:

  • Organising the training of Snorkelling Club members in accordance with BSAC syllabuses / Training Programme and Guidelines.
  • Keeping records of the progress of members taking these courses.
  • Organising pool training and theory lessons for all grades of snorkel divers.
  • Promoting further training within the Club and encouraging members to attend Skill Development Courses, and where appropriate Instructor courses too.
  • Assisting the Diving Officer and Dive Marshal in planning Open Water Dives.
  • Keeping records of any training completed on Open Water Dives.
  • Ensuring that the quality of snorkelling is in accordance with the BSAC syllabuses / Training programme and guidelines.
  • On agreed dates, arranging ‘Try Snorkel’ sessions at the pool for potential new members, and ensuring that ‘self declaration fitness’ forms are completed and endorsed prior to a ‘Try Snorkel’ session.
  • Other duties agreed by the Committee.

Due to the nature of this post it is recommended that the Training Officer is at least a BSAC Open Water Snorkel Diver and preferably also be a BSAC Snorkel Instructor.

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DIVING OFFICER

The Diving Officer (DO) shall be an elected committee member.

The Diving Officer shall be responsible for the following:

  • Overall responsibility for all snorkelling activities in the Club.
  • Approving and supporting suitable Dive Marshals/Managers for Club Open Water Snorkel Dives.
  • Oversee the organisation of all Open Water Snorkel diving trips for each year.
  • Follow the RSC protocols for Open Water Snorkel diving.
  • Keep full records of Open Water Snorkel dives.
  • Action any issues arising from Open Water Snorkel diving activities.
  • Advising Club members of their suitability for certain trips and events.
  • Supporting the Training Officer and the Club’s Instructors.
  • The Diving Officer is obliged to keep abreast of safe snorkelling practises and ensure that all new BSAC guidelines are implemented and carried out.
  • The Diving Officer should maintain incident records.
  • Other duties agreed by the Committee.

Due to the nature of snorkel diving activities, it is required that the Diving Officer should be at least a BSAC Advanced Snorkel Diver and also be a BSAC qualified Snorkel Dive Marshal/Manager.

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ASSISTANT TRAINING OFFICER

The Assistant Training Officer shall be responsible for the following:

  • Helping the Training Officer with the day to day organisation of the Snorkelling Club’s courses.
  • Assisting in the record keeping and administration involved in running these courses.
  • Ensuring that the quality of snorkelling is in accordance with the BSAC syllabuses / Training programme and guidelines.
  • Other duties agreed by the Committee.

Due to the nature of this post it is recommended that the Assistant Training Officer is at least a BSAC Snorkel Diver.

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ASSISTANT EQUIPMENT OFFICER

The Assistant Equipment Officer shall be responsible for the following:

  • Helping the Equipment Officer with the day to day organisation and maintenance of the Snorkelling Club kit.
  • Generally work as a team with the Equipment Officer to help maintain, service, repair, order, and record keeping of all the Club kit.
  • Other duties agreed by the Committee.

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The Committee will be due for re-election at the AGM anyone wishing to become a committee member should make themselves known.

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Last updated 22/12/13