Committee Job Descriptions:
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The chairman will be an elected member of the committee
The chairman is a non technical role as follows:
- To guide the committee.
- To manage the committee meetings.
- To give guidance and collate the committees views,
- To help the other members and give guidance.
- To oversee the smooth running of the club.
- Other duties agreed by the Committee.
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The Club Secretary shall be an elected committee member.
The Club Secretary shall be responsible for the following:
- Taking the minutes at committee meetings and circulating them to
committee members.
- Taking the minutes at annual general meetings (AGMs) and
circulating them to committee members and all Club members.
- Taking the minutes at any other Club related meetings (within
the Club or outside of the Club), and circulating them to the
appropriate people.
- Sending out notification of annual general meetings (and also if
necessary, extra-ordinary AGMs) to Club members. Also providing
ballot papers for these meetings if required.
- Updating the Club Constitution.
- Supplying committee members with details of correspondence
relating to the Club.
- Other duties agreed by the Committee.
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The Treasurer shall be an elected committee member.
The Treasurer shall be responsible for the following:-
- Payment of invoices for the hire of suitable swimming
pools/venues for snorkelling
- Payment to BSAC of membership fees as instructed by the
Membership Secretary
- Collecting monies for weekly pool entrance and paying into Club
Bank Account in a timely fashion
- Issuing of cheques to purchase items that are required by the
Club as agreed by the Committee.
- Ensuring that Club funds are used in a manner that will benefit
the Club and its members.
- Keeping records of all monies coming in and going out
- Balancing the Club Bank Account on a monthly basis.
- Applying for grants that will benefit the club where
appropriate.
- Other duties agreed by the Committee.
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The Membership Secretary shall be an elected committee member and
shall be responsible for the following:
- Renewing memberships on or near 1st January of each year (to
include a signed medical ‘self declaration’ of fitness to snorkel,
or medical certificate in lieu thereof, and updated emergency
contact details).
- Collecting renewal subscription fees and forwarding to the
Treasurer.
- Renewing members’ BSAC memberships by the Club’s common renewal
date of 1st March each year.
- Registering new members with BSAC, and then issuing them with
BSAC membership cards.
- Annually issuing a revised BSAC membership card to each member
who renews their membership by the common renewal date.
- Maintaining an up-to-date database of members’ details,
including name, address, phone numbers, email addresses, and BSAC
numbers.
- Making available up-to-date copies of this database to executive
committee members.
- Maintaining an up-to-date list of members’ emergency contact
details.
- Be a point of contact for club enquiries for prospective
members, and for BSAC.
- Enrolling new members and registering with BSAC, ensuring that
new members are issued with log books and study books.
- Maintaining a stock of log books and study books for sale to
members.
- Promoting Ruislip Snorkelling Club.
- Other duties agreed by the Committee.
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The Equipment Officer shall be an elected committee member.
The Equipment Officer shall be responsible for the following:-
- Organisation, maintenance, service and repair of the Club’s
equipment
- Researching and purchasing (in consultation with the committee)
any new equipment
- Keeping the equipment spreadsheet up to date with purchases and
retirement of equipment.
- Supplying the appropriate equipment (as requested by Dive
Marshalls) for open water dives as well as supplying equipment on
request to RSC instructors for pool use.
- Maintenance and organisation of the equipment within the cage at
Highgrove pool
- Maintenance and organisation of the equipment within the
cupboard at Highgrove pool
- Maintenance of the equipment (i.e. Wetsuits, etc) held at HOAC.
- Arranging for the hire of Wetsuits and equipment at the
beginning of the Dive season in conjunction with HOAC. Taking of the
Hire charges and deposits. Keeping records of the equipment hire.
- Making sure that all hired equipment is returned in acceptable
condition.
- Placing of equipment back in the storage areas at HOAC at the
end of the dive season
- Other duties agreed by the Committee.
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The Training Officer (TO), shall be an elected member of the
committee.
The Training Officer shall be responsible for the following:
- Organising the training of Snorkelling Club members in
accordance with BSAC syllabuses / Training Programme and Guidelines.
- Keeping records of the progress of members taking these courses.
- Organising pool training and theory lessons for all grades of
snorkel divers.
- Promoting further training within the Club and encouraging
members to attend Skill Development Courses, and where appropriate
Instructor courses too.
- Assisting the Diving Officer and Dive Marshal in planning Open
Water Dives.
- Keeping records of any training completed on Open Water Dives.
- Ensuring that the quality of snorkelling is in accordance with
the BSAC syllabuses / Training programme and guidelines.
- On agreed dates, arranging ‘Try Snorkel’ sessions at the pool
for potential new members, and ensuring that ‘self declaration
fitness’ forms are completed and endorsed prior to a ‘Try Snorkel’
session.
- Other duties agreed by the Committee.
Due to the nature of this post it is recommended that the Training
Officer is at least a BSAC Open Water Snorkel Diver and preferably also
be a BSAC Snorkel Instructor.
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The Diving Officer (DO) shall be an elected committee member.
The Diving Officer shall be responsible for the following:
- Overall responsibility for all snorkelling activities in the Club.
- Approving and supporting suitable Dive Marshals/Managers for Club Open Water Snorkel Dives.
- Oversee the organisation of all Open Water Snorkel diving trips for each year.
- Follow the RSC protocols for Open Water Snorkel diving.
- Keep full records of Open Water Snorkel dives.
- Action any issues arising from Open Water Snorkel diving activities.
- Advising Club members of their suitability for certain trips and events.
- Supporting the Training Officer and the Club’s Instructors.
- The Diving Officer is obliged to keep abreast of safe snorkelling practises and ensure that all new BSAC guidelines are implemented and carried out.
- The Diving Officer should maintain incident records.
- Other duties agreed by the Committee.
Due to the nature of snorkel diving activities, it is required that the Diving Officer should be at least a BSAC Advanced Snorkel Diver and also be a BSAC qualified Snorkel Dive Marshal/Manager.
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The Assistant Training Officer shall be responsible for the
following:
- Helping the Training Officer with the day to day organisation of
the Snorkelling Club’s courses.
- Assisting in the record keeping and administration involved in
running these courses.
- Ensuring that the quality of snorkelling is in accordance with
the BSAC syllabuses / Training programme and guidelines.
- Other duties agreed by the Committee.
Due to the nature of this post it is recommended that the Assistant
Training Officer is at least a BSAC Snorkel Diver.
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The Assistant Equipment Officer shall be responsible for the
following:
- Helping the Equipment Officer with the day to day organisation
and maintenance of the Snorkelling Club kit.
- Generally work as a team with the Equipment Officer to help
maintain, service, repair, order, and record keeping of all the Club
kit.
- Other duties agreed by the Committee.
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The Committee will be due for re-election
at the AGM anyone wishing to become a committee member should make themselves
known.
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Ruislip Snorkelling Club
